Contract Executive / Senior Executive

Overview:

We are seeking a proactive and detail-oriented Contract Specialist to manage all contract-related matters for power plant and infrastructure projects. The role involves ensuring full compliance with contractual terms while coordinating closely with internal teams, contractors, and stakeholders.

Key Responsibilities:

Contract Management

• Manage the full contract lifecycle — from pre-award to post-award — including drafting, reviewing, negotiating, and finalizing agreements.

• Prepare and maintain a comprehensive tracker for contractual documents such as Letters of Award (LOA), Subcontract Agreements, and Work Orders, ensuring timely issuance and execution.

Compliance & Risk Management

• Ensure all contracts comply with company policies, relevant regulations, and industry standards.

• Identify and assess potential contractual risks, providing recommendations for mitigation.

Stakeholder Coordination

• Collaborate closely with internal teams (Projects, Procurement, Legal, and Finance) and external parties (contractors, consultants, clients) to ensure contractual obligations are met.

Contract Administration & Monitoring

• Track and report project progress against contractual milestones, ensuring adherence to terms and timelines.

• Maintain organized, up-to-date documentation and filing systems for audits and internal reference.

Claims & Dispute Support

• Assist in managing claims, variations, and dispute resolution processes to protect company interests.

• Provide documentation and support during negotiation or resolution phases.

Cost Control & Procurement Support

• Support procurement activities by ensuring contract terms align with commercial and budgetary objectives.

• Monitor deliverables, payments, and obligations to prevent breaches or penalties.

Legal & Contractual Advisory

• Analyze and address contractual issues that arise during project execution, resolving routine matters independently.

• Escalate complex legal or contractual issues to the Contracts Manager or Legal Department as required.

Qualifications & Requirements

• Bachelor’s Degree or Diploma in Quantity Surveying, Construction Management, Law, Engineering, Business Administration, or related field.

• 3–7 years of experience in contract administration or commercial management, preferably within power plant, renewable energy, EPCC, or large-scale infrastructure projects.

• Solid understanding of contract law, FIDIC, or equivalent standard forms of contract.

• Proven experience handling contractual correspondence, variations, claims, and subcontractor management.

• Strong initiative with the ability to work independently and under minimal supervision.

• Excellent communication skills in both English and Bahasa Malaysia, with strong analytical and problem-solving abilities.

• Proficient in Microsoft Office; experience with contract management systems is an added advantage.

• Willingness to travel or attend meetings at project sites as required.ent.