Project Secretary

Job type: Contract
Contact name: Jasmine Haqueen

Contact email:
Job ref: 33847
Published: about 2 months ago


Our client is a leading provider of floating production solutions such as FPSOs and TLPs to the offshore oil & gas industry and provides engineering design and consultancy services to support oil and gas extraction and offshore exploration activities.

Overall Job Purpose

To provide secretarial and administrative support to the project manager and his team so as to facilitate the project’s smooth execution throughout its lifecycle.


  • Provides daily secretarial and administrative support to project manager.
  • Coordinates and provides logistic support for project meetings, record minutes of meeting and follow-up outstanding items with relevant parties.
  • Coordinates mobilization/demobilization of project personnel with HR Department and their visa/ticketing/accommodation arrangement with travel admin team.
  • Compiles and provides updated key project information (e.g. project org chart, personnel movement, etc.) to relevant stakeholders for reporting/processing purposes.
  • Maintains files and documentation thoroughly and accurately, in accordance with company policy and procedures.
  • Recommends improvement to related policy & procedure and supports its implementation to enhance company’s operational efficiency.
  • Other duties which may be assigned from time to time.

Job Requirements 

  • Minimum 5 years of experience in Project secretarial in Oil and Gas industry 
  • Proficient in English 
  • FPSO / offshore project experience would be an advantage