Responsibilities:
•Provide the interface between Suppliers and the Project Team to ensure that documentation requirements (signed Purchase Order (PO) Acknowledgement, Engineering, Procurement, Manufacturing, Production and/or Fabrication schedules, Bills of Materials and drawings) that are specified in the PO are delivered in accordance with the agreed schedule.
•Develop or modifies an expediting plan for the assigned project(s), which is based on criticality ratings of the equipment in relationship to the project schedule.
•Monitors Supplier’s delivery progress in accordance with the delivery commitment of the purchase order.
•Expedites in accordance with Project Procurement Procedures and to achieve project milestones and on-time delivery of equipment.
•Ensures the timely issue of suborders by Supplier for raw material and/or major components.
•Works with Supplier and Project Team on a recovery plan if schedule is not being met. Reports non-compliance cases.
•Reviews Inspection Reports if inspections are required by the contract to monitor progress and verify actual order status.
•Issues expediting status/tracking reports on a regular basis to the Project Team.
•Liaises with Logistics to provide advance notice of impending shipments and to trace major shipments from the supplier to the job site if necessary.
•Liaise with Purchasing, Engineering, and QA/QC to resolve any commercial, technical, or quality problems that arise.
•Update System with delivery status updates. Maintains applicable procurement files in conformance with Standard Operating Procedures (SOPs), Department Work Instructions (DWIs) and Quality System requirements.
•Assists with purchase order closeout and provides input to Supplier performance evaluations.
Requirements/Qualification:
•Minimum three years’ experience in a related environment with exposure to expediting and inspection functions for graduates or minimum five years of relevant working experience for diploma holders.
•Demonstrate ability to handle multiple tasks and meet demanding deadlines.
•Demonstrate technical ability in reading Purchase Orders, Specifications, and Data Requirements.
•Ability to independently think through multiple alternatives, potential consequences and economic impact of decisions to determine best approach.
•Demonstrates strong planning and interpersonal skills in order to interact with suppliers and shippers and co-workers in a team-based environment
•Experience with Project Tools or similar system preferred.
•Knowledge of packing and shipping (air, ship and ground) processes, customs operations in relation to transportation of machinery and complex equipment.
•Has product knowledge of materials being purchased, what is being built and supplier base preferred.
•Proficiency with MS Office with ability to download, manipulate and report data.